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St William of York Catholic Primary School

September 2020 arrangements

Dear Parents and Carers,


As you are aware, we have been putting plans in place over the past week for a full re-opening of our school in September.

In this letter, I will be outlining the main changes to our normal routines which we have identified as part of our risk assessment. Some of these are currently in place for the children who have been attending school, others are based on the new guidance from the Department for Education.

The government have confirmed that school attendance from September is compulsory and we hope that the measures we have put in place will reassure you. While we cannot eliminate the risk completely, we have done our best to ensure it is minimised.

Part of the government guidance involves staggered start and finish times. As a result children have been allocated a start and finish time for their year group “bubble”. The times are as follows:

Year Group

Start Time/s

Finish Time/s

Parent social distancing arrangements. Pick up/drop off points.


8.45am 12.15pm

11.45am 3.15pm

Enter through the usual small gate by Nursery observing social distancing.




Enter through the usual small gate outside Reception class observing social distancing at all times. Full time start date is Wednesday 9th September before then each child visits for one morning & one afternoon. See individual letter with your child’s dates.

Year 1



Access through the main side gate by Reception Class and then line up facing gate onto play area outside Year 1 class door. Observing social distancing at all times.

Year 2



Access through the main side gate by Reception Class and then line up facing Year 2 class door. Observing social distancing at all times.

Year 3



Access through the main side gate by Reception Class and then line up facing Year 3 class door. Observing social distancing at all times.

Year 4



Access through the main gate by the end of the car park. Walk round past Year 5 class and then line up on the yard facing Year 4 class door. Observing social distancing at all times.

Year 5



Access through the main gate by the end of the car park. Walk round and line up outside Year 5, no need to go on the yard. Observing social distancing at all times.

Year 6



Access through the main gate by the end of the car park. Walk round past Year 5 class and then line up on the yard facing Year 6 class door. Observing social distancing at all times.


Where there are families with brothers and sisters in school, parents/carers should arrange to drop all the children off at the latest time of one of the siblings. When picking up the reverse should happen and all children should be picked up at the earliest finishing time. (e.g. A family has a child in Year 1 and a child in Year 5. Both children should be dropped off at school at 9.00 am and then collected at 3.00 pm. Pick up the child/children due out later, at the school office after collecting the first child)

It is very important that parents stick to these times and that a 2m distance is kept between other adults and children around the school gate. If a child needs to be accompanied, only one parent should attend. Parents cannot gather at entrance gates or doors, or enter the playground or school site (unless they have a pre-arranged appointment, which should be conducted safely).

In terms of advice around equipment/uniform, please see the list below:

  • Drawstring bag for PE kit (to remain in school unless kit needs washing) Rucksacks are not permitted.  School PE bags are available from the school office but any drawstring bag can be used.
  • School book bag. Available for sale from the school office £5.00 each
  • Water bottle (With name on)
  • Full school uniform including black shoes, not black trainers. (For our younger children who cannot tie their own laces, shoes with Velcro straps must be worn)
  • Packed lunch (if bringing from home)
  • Warm, waterproof coat for outdoor learning/play
  • All items must be labelled with your child’s name.


NB: No other bags, toys or equipment from home will be allowed in school as we need to reduce the risk of transmission.

Additional information regarding how school will operate from September is listed below.


Children will be in a full class ‘bubble’ and will remain in the same classroom with the same people as far as possible. This measure is necessary to limit any cross-contamination.

Teaching staff

Each teaching group will have one teacher and teaching assistants will also be allocated, depending on the needs of the children in that group. These adults will remain with this group as far as possible. Staff are able to teach across different bubbles and will need to maintain social distancing as far as possible.

Use of stationery

School will provide children with pens, pencils etc. as usual but they will not be able to share this equipment. Shared school resources such as PE equipment and toys (EYFS) are allowed within each bubble but will be cleaned before and after use.


The only bags that children will be allowed to bring into school are draw-string PE bags and school book bags. We do not have the space to safely accommodate rucksacks and need to reduce cross contamination. Nursery children need to have a back with a change of clothes in.

Temperature checks

Children will not routinely have their temperature checked in school, however if we are concerned that a child is unwell, we will carry out a check with a ‘non-contact’ thermometer.

Assemblies/Collective Worship

Unfortunately guidance states that whole school assemblies/Collective Worship are not currently allowed. However we will hopefully be able to have individual class assemblies for the children which will be delivered by myself.

Marking Books

Marking of books will be limited to avoid any virus transmission to staff. Children will be able to self-mark where possible (for example in maths and verbal feedback will still be provided).


Children have missed a large amount of the curriculum. We will therefore look to provide additional catch up whilst also providing a broad and balanced curriculum.


Where possible children will still need to abide by social distancing measures at breaktimes. These times will be staggered according to teaching bubbles. Some play equipment will be available to each “bubble” but contact games such as football won’t be allowed.


Lunchtimes will be slightly shorter and staggered to ensure the same amount of teaching hours. A packed lunch will either be provided by school or by parents if you so wish. The school hall will be used but its capacity will be significantly reduced with only two classes using it at any one time. (This will allow time for wiping of surfaces in the classrooms). The hall will effectively be split into two parts. Infants will all be entitled to a free school packed lunch. Juniors will have to pay (£2.10 per day, £10.50 per week, payable in advance), unless they are entitled to a free school meal. We will review the situation as the weather gets colder to look at options for providing hot meals. There will be time for exercise and these times will be staggered according to groups and will need to comply with social distancing.

Pupil handwashing times

Regular handwashing procedures will be in place for teaching groups. The children will wash their hands when coming into school, at breaktime, before eating, after using the bathroom, before leaving school and regularly during the school day.

Parent Communication

We will continue to communicate via our new Parent App for general matters and via the school email address if parents have individual enquiries. We ask that everyone communicates via email whenever possible rather than sending physical letters into school. Electronic communication is safest by far. If parents need to speak to a class teacher they should contact the school office who will in turn inform the teacher who will then be able to ring them back. If you haven’t already downloaded the new school App please do so or request a link if you haven’t received one.

Office traffic

Our school foyer is not designed for social distancing and we ask that parents email where possible or telephone when email is not an option. We will be limiting visitors to school to an absolute minimum and ask that parents only come to the foyer if it is absolutely necessary. Only one person at a time will be allowed in the foyer. A 2m distance should be maintained when talking to office staff. If you are waiting, it is safer to wait outside and at a distance of 2m from others. Unless it is an emergency, parents will only be allowed onsite by prior appointment.

Reading books/Homework

We will try, where possible, to allow children to borrow a reading book but these will have to be changed less frequently as they will need to be left for a period of 48 hours before they can be borrowed by another child. In terms of homework, children will be given a homework book in which they will be able to complete the online learning/ or activity sheets.

Test and Trace

If staff or children display symptoms of COVID-19, they must remain at home and a test booked. While the results of testing are awaited, the bubble can remain in school. If the result is negative, the child or staff member can return to school straight away. If the test is positive, the bubble will need to remain at home for 14 days. We ask all parents to complete and return the form which will be added to Parentapps)

Breakfast/After School Clubs

Government guidance has said that Breakfast and After School Clubs can still go ahead however we will need to introduce new procedures. In order to reduce the mixing of “bubbles” in the Breakfast Club any children attending will have to sit at their year group table. Breakfast will be provided and then they will sit and watch a DVD, unfortunately we won’t be able to provide any additional games/play equipment due to the number of children attending. In terms of the After-School Club a lot of the provision will focus on outdoor play so as to reduce the amount of mixing in a confined space and children who will be attending will be put in small groups to reduce the levels of contact.

Cleaning of classrooms

Cleaning staff will complete a thorough clean every day and classrooms will not be in use over the weekends. In addition we will also introduce extra cleaning of toilets during the school day & classroom staff will be cleaning surfaces throughout the day at regular intervals.

As you can see, there are many aspects that we have had to consider when thinking about re-opening in September. There will no doubt have to be modifications to these plans as we see how they work in practice.

Please bear with us and if you have any questions or concerns, please do not hesitate to contact us. We thank you once again for your patience, support and understanding during these difficult times.

Yours sincerely


Mr M Murphy


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